JOB DESCRIPTION

Quillayute Valley School District  

TITLE VI COORDINATOR

Purpose Statement

The job of Title VI Coordinator was established for the purpose/s of providing support tribal registered students and families. The overall goal is to provide support student success in relation to the instructional program, school engagement and graduation. The specific responsibilities are for overseeing student success by: conducting a yearly needs assessment with input from the Parent Advisory Committee (PAC) and developing instructional support programs for Native America students; assisting with the conducting of District consultation with local Tribal Councils in support of developing district instructional programs; providing information on programs/services available to students and families as well as school and/or district activities and procedures; referring families to other agencies; and fostering an ongoing partnership between the tribes, parents, students and the school community.

This job reports to Assistant Superintendent

Functions

Assists in coordinating with community leaders and organizations for the purpose of building resources and expanding program capabilities to serve Tribal registered students and families.

Assists students, staff, teachers, parents and community members (e.g. applications for services, transporting parents/students, interpreting technical information, etc.) for the purpose of providing and/or conveying information regarding services required by parents or teachers.

Conducts parent meetings for the purpose of gaining information and/or discussing programmatic needs and/or problems involving students and their families. 

Confers with teachers, parents and/or appropriate community agency personnel for the purpose of assisting in evaluating student progress and/or implementing student objectives. 

Coordinates home visits and parent meetings for the purpose of gaining information and/or discussing needs and problems involving students and their families. 

Gathers data relative to student performance and meeting goals toward graduation.

Identifies at risk students for the purpose of providing support and referrals to ensure student progress and ongoing involvement of family members in the educational process. 

Maintains a variety of confidential and non-confidential manual and electronic lists and records (e.g. activity logs, phone logs, community resources, Parent Resource Library, etc.) for the purpose of documenting activities for the Title VI grant.

Organizes a variety of activities (e.g. parent meetings, conferences, training classes, etc.) for the purpose of providing support to the school and parents, showcasing students’ talents and abilities, and celebrating the diversity of the community. 

Participates in a variety of meetings, workshops and committees for the purpose of conveying and/or gathering information required to perform functions and remaining

knowledgeable with program guidelines. 

Facilitates Parent Advisory Council meetings (at least three times a year).

Prepares a variety of documents, reports and written materials (e.g. registrations, activity logs, phone logs, etc.) for the purpose of communicating information to parents, staff; providing written support, developing recommendations and/or conveying information. 

Presents parenting classes for the purpose of providing information and guidance to families. 

Refers students and their families to outside agencies (e.g. state agencies, medical professionals, counselors, foundations, charities, etc.) for the purpose of ensuring the need of students and families are met. 

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. 

Responds to emergency situations (e.g. injured student, fights, etc.) for the purpose of resolving immediate safety concerns. 

Responds to inquiries from a variety of internal and external sources (e.g. parents, students, teachers, staff, outside agencies, etc.) for the purpose of providing information and/or direction as may be required. 

Transports students and families to medical/dental appointments, meetings, community services, etc. for the purpose of ensuring that participants receive needed services and/or promoting involvement in the educational process. 

Visits families and students in their homes for the purpose of assessing situations, improving communication, providing information regarding school policies and programs, and/or providing referrals.

Works irregular hours to attend meetings.

Works independently.

Establishes and maintains effective working relationships with those contacted in the course of work.

Communicates clearly and concisely, both orally and in writing.

Job Requirements: Minimum Qualifications

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: planning and managing activities; preparing and maintaining accurate records; and utilizing standard office equipment including utilizing pertinent software applications

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: community resources and principles of a community services program; and concepts of grammar and punctuation.

ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize specific, job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining constructive relationships; adapting to changing work priorities; communicating with

diverse groups; maintaining confidentiality; setting priorities; and working flexible hours.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; directing other persons within a small work unit; and operating within a defined budget. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 60% sitting, 20% walking, and 20% standing. This job is performed in a generally clean and healthy environment.

Experience Job related experience is required.

Education HS Diploma or equivalent. Work related experience

Equivalency None Specified

Required Testing     Certificates & Licenses

None Specified    None Specified

Continuing Educ. / Training            Clearances

None Specified    None Specified

FLSA Status   Approval Date Salary Grade

Non Exempt